Waiting For ICA 2022

October 26 2021 – June 21 – 2022

SOS Archivi in collaboration with ICA, DGA, ANAI and with the support of Symposia Srl has developed a calendar of digital talks waiting for ICA Roma 2022

Introduction

We created a “digital meeting place” for dialogue and discussion among archive professionals and students, scholars, citizens, companies and institutions.

Waiting for the ICA2022 congress, the idea was born to exploit the not so short time that separates us from the conference with a structured approach in the sign of cooperation and cohesion that characterizes our domain, exploiting the means that these pandemic months have forced us to experience, promoting communication initiatives, supporting the training of professionals and, above all, bringing the documentary heritage closer to citizens and users thanks to successful virtual meetings.

We have therefore decided to promote a series of fortnightly meetings that we have called “Waiting For ICA Roma 2022“, mostly intended for our interlocutors and, therefore, in Italian with the aim of attracting the attention of all (not only the insiders) on the organizational difficulty and on the technical complexity of forming and preserving archives, but also on the richness that the documentary sources offer us, guaranteeing the defence and the exercise of rights, protecting the memory and communicating the stories that the archives can tell.

It is now official news that in 2022, from September 19 to 23, Italy will host in Rome the ninth conference of the International Council on Archives dedicated to the function of bridge that the archives have always played.

The initiative is, in this case, mainly aimed at highlighting, analysing and discussing the role that institutions, professionals and documentary sources are increasingly destined to play in the future in a world of diversity, but also rich in spaces and tools for convergence of knowledge and tools, integration of information systems, dialogue and comparison between the global dimension of the network and the local communities and identities of territories and institutions.

Bridging the gap is, in fact, the title of the conference that aims to address the most critical aspects of this confrontation in the technological, cultural, political and institutional fields.

With a partnership between SOS Archivi, General Directorate of Archives, Anai and with the support of Symposia S.r.l. we decided to advance the candidacy of our country to host such an ambitious meeting.

The reasons that have guided us are mainly linked to the consideration that for too long Italian archives have suffered for the lack of resources and opportunities for international exchange, while maintaining the high quality of our great archival tradition and the methodologies used that have allowed us to contribute effectively and successfully to the best European and international research projects.

We thought above all about the importance of giving to professionals and students of archiving, scholars, interested citizens, companies operating in this field and the numerous public and private institutions that possess and retain archives, a valuable opportunity for dialogue and collaboration with colleagues from other countries.

We thought that the national technical-scientific community would have a serious advantage in discussing such challenging and crucial issues taking advantage of the presence in Italy of experts, working groups and research, representatives of all the world’s archival communities.

From these reflections came the idea of exploiting the not so short time that separates us from the conference with a structured approach in the sign of cooperation and cohesion that characterizes our domain, exploiting the means that these pandemic months have forced us to experience, promoting communication initiatives, supporting the training of professionals and, above all, bringing the documentary heritage closer to citizens and users thanks to successful virtual meetings.

We have therefore decided to promote a series of fortnightly meetings that we have called “Waiting For ICA Roma 2022”, mostly intended for our interlocutors and, therefore, in Italian with the aim of attracting the attention of all (not only the insiders) on the organizational difficulty and on the technical complexity of forming and preserving archives, but also on the richness that the documentary sources offer us, guaranteeing the defence and the exercise of rights, protecting the memory and communicating the stories that the archives can tell.

We will begin in March 2021 and continue until the conference in Rome. In presenting the first series of events, we invite you not only to actively participate in the meetings already scheduled but also to propose ideas and initiatives that can feed a path of knowledge and discussion aimed at giving new impetus and visibility to our sector.

In the awareness that the inevitable contradictions of our time need archives and archival knowledge that can fill the gaps of the present with balance, dynamism and competence and build solid bridges for an inclusive future.

Calendar

Digital Talks

October 26 2021 – June 21 2022

The calendar is being defined and may be subject to changes.

Oct 26

Live streaming

17.00 pm Rome time

The training of archivists: contents, models, players, perspectives

The tasks of archivists have been progressively expanding over the last few decades. The paper documentation has been joined by the digital one, and the traditional documentary sources by the oral and audiovisual sources, just to name a few. From a professional figure mainly devoted to state documentation or, in any case, public documentation, we have moved on to careful protection of private documentation of all kinds as well, not only that of illustrious families and personalities, but that of professionals, artists, companies, trade unions.
Faced with this broadening of horizons, the regulations of the Archivistics, paleography and diplomatic schools of the State Archives remained the same as they were 110 years ago, while other training courses (university courses, masters, courses promoted by the professional association) were offered to archivists placed in front of the new tasks. At the same time, the schools of the State Archives were also updated and expanded the offer, albeit in an uncoordinated manner. Today, on the eve of a new regulation that comes after years of pressure in this sense, Sabrina Mingarelli, Andrea Giorgi, Stefano Pigliapoco, Giovanna Giubbini, Giovanni Michetti and Ilaria Pescini will discuss the training of archivists.
Anna Maria Buzzi, Director General for the Archives, will greet the audience at the beginning of the digital talk. 

Moderator

Speakers

Micaela Procaccia

President of ANAI

Anna Maria Buzzi

Director General, DGA

Sabrina Mingarelli

DGA
Head of Servizio II
(Archival Heritage)

Giovanna Giubbini

Director of  Bologna State Archive

Stefano Pigliapoco

Università di Macerata

Andrea Giorgi

Università di Trento

Ilaria Pescini

ANAI

Giovanni Michetti

Sapienza Università di Roma

Nov 16

Live streaming

17.00 pm Rome time

Not just papers: the archive as an expression of the variety of cultural heritage

 

The archive is not just paper. There are many archives in which it is necessary to compare matters, materials and objects that are very different from traditional ones, such as to require a specialized approach and sometimes original solutions. It is therefore appropriate to reflect on the way in which traditional descriptive models are adequate to represent such realities, in which the archive document takes on such varied forms.

To discuss about this theme, Giorgetta Bonfiglio Dosio will present the complexity and variety of company archives; Danilo Craveia will focus in particular on the archives of the textile industry; Simona Turco will tackle the theme of photographic archives; Maria Francesca Stamuli will explore the documentary landscape linked to oral sources; and Manuel Rossi will tell us about the archives of the show business. Giovanni Michetti will moderate.

Moderator

Giovanni Michetti

Sapienza Università di Roma

Speakers

Giorgetta Bonfiglio Dosio

Archivistics Professor

Danilo Craveia

Archivist

Manuel Rossi

Simona Turco

State Archivist Officer

Maria Francesca Stamuli

Soprintendenza archivistica
e bibliografica della Toscana

Dec 14

Live streaming

17.00 pm Rome time

Digital libraries: a training ground for the hybridization of disciplines and contents


Cultural heritage is a real system, in which objects live in relationships not only with other objects, but also with subjects, with places, with processes of production, use and conservation: in a word, with the context within which they are immersed. How adequate are the traditional disciplinary and professional divisions, which then translate into organizational-institutional divisions, to represent the complexity of the ecosystem of cultural heritage? Digital libraries highlight the systemic nature of cultural heritage and therefore seem an adequate tool for questioning traditional models and acting as catalysts of innovation processes with respect to current structures.

The directors of the central institutes will discuss this theme: Laura Moro (Central Institute for the Digitization of Cultural Heritage), Carlo Birrozzi (Central Institute for Catalog and Documentation), Elisabetta Reale (Central Institute for Archives), Simonetta Buttò (Central Institute for the Single Catalog). Giovanni Michetti will moderate.

Moderator

Giovanni Michetti

Sapienza Università di Roma

Speakers

Laura Moro

Central Institute for the Digitization of Cultural Heritage

Carlo Birrozzi

Central Institute for Catalog and Documentation

Elisabetta Reale

Central Institute for Archives

Simonetta Buttò

Central Institute for the Single Catalog

Feb 1

Live streaming

17.00 pm Rome time

Process certification: a quality model


In 2017, the legislator introduced process certification in the Digital Administration Code, with the aim of facilitating the transformation of an analog document into a digital document.

Annex 3 to the “Guidelines on the training, management and storage of IT documents”, published in 2020, summarizes this process, specifying some of its most important characteristics.

However, the need to “ensure the correspondence of the form and content of the original and the copy” requires extreme attention in order to prevent massive dematerialization operations from producing inadequate results. To this end, the Directorate General for Archives has prepared a detailed model to achieve process certification according to quality and systematic criteria, with the aim of providing a tool to support the dematerialization procedures of public bodies.

Feb 15

Live streaming

17.00 pm Rome time

What does AI look like when archival concepts and principles inform its development?


In the past, archives have used Artificial Intelligence relying on off-the-shelf tools. This practice has both limited what challenges can be met and made the needs of archives subservient to the larger field of machine learning. It may be a practical thing to do, but many alarming instances of bias have been found in modern machine learning models as applied to archival material. This raises the questions of a) whether off the shelf tools are the best solution for the archival field, b) how archival concepts and principles might influence the development of AI tools intended for records and archives management, and c) how the two fields of AI and archival science can benefit from a partnership.

The speakers will discuss the archival design, development, and leveraging of AI to support the ongoing availability and accessibility of trustworthy records. We will first explain the types of AI that are most likely to support archival endeavours, and then illustrate studies on the design of AI tools for the identification of ancient records, for the classification of current records, and for detection of privacy information, as well as presenting several other studies focused on using and developing AI to support archival appraisal, arrangement and description, preservation, and access.

This theme will be discussed by Luciana Duranti (University of British Columbia, Canada), Muhammad Abdul-Mageed (University of British Columbia, Canada), Luigi Compagnoni (State Archives in Milan, Italy), Emanuele Frontoni (University of Macerata, Italy), Umi Moktar (Universiti Kebangsaan Malaysia, Malaysia), and Jim Suderman (Expert, Canada). The session will be moderated by Luciana Duranti.

Moderator

Luciana Duranti

University of British Columbia, Canada

Speakers

Muhammad Abdul-Mageed

University of British Columbia, Canada

Luigi Compagnoni

State Archives in Milan, Italy

Emanuele Frontoni

University of Macerata. Italy

Umi Mokhtar

Universiti Kebangsaan Malaysia, Malaysia

Jim Suderman

Expert, Canada

Feb 22

Live streaming

17.00 pm Rome time

How much is a file worth? The economic value of the archives


The economic value of archives is a topic of fundamental importance for understanding the role of archives not only as a patrimonial asset, but also as a strategic component for the production of cultural, social and managerial value that can ultimately be traced back to an economic value.

The Italian legislator has established that archives and libraries are fully part of the state patrimony and as such must be subject to economic evaluation.

The accounting activity has the merit of having forced the administrations to identify and quantify their documentary assets, but also highlighted the inadequacy of the accounting criteria established by law.

For this reason it is necessary to think about new models and new formulas that make it possible to more accurately identify the value of cultural heritage, thereby indirectly contributing to supporting activities aimed at guaranteeing the protection and conservation of documentary heritages.

Mar 1

Live streaming

17.00 pm Rome time

Information governance: a framework for cooperation


According to ISO/DIS 24143:2021, Information Governance is a strategic framework for governing information assets across an entire organization in order to enhance coordinated support for the achievement of business outcomes and obtain assurance that the risks to its information, and thereby the operation capabilities and integrity of the organisation, are effectively identified and managed.

In short, Information Governance enables cooperation of information-related professionals, in support of the mission of an organisation and the achievement of its strategic goals. What is the role of archivists and record managers within this framework? Is Information Governance the step forward that records managers are supposed to make, or is it the environment in which they should find their role and limits? Is Information Governance just about rebranding or is it a new approach to information management? Who is the Information Governor? What is his/her training and education?

What is happening in the organizations–are they moving towards Information Governance? How do they deal with the possible conflicts
among different information professionals?

Mar 29

Live streaming

17.00 pm Rome time

Linked Open Data for cultural heritage


Linked Open Data (LOD) are one of the most important resources for sharing and growing knowledge through the potentially infinite creation of new connections between resources. For this reason, LODs are the basis for the development of platforms for the management and description of cultural heritage of a heterogeneous nature, within environments capable of containing and governing variety.

However, the undeniable advantages of LODs pose new problems and new doubts: how is it possible to merge the specialist approaches of the various communities that make up the GLAM reality within a single shared framework? what are the specific critical issues for the archival field? what is the impact of Linked Data on consolidated concepts and methods in our disciplines?

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